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Graduate Village Check-out Information
- Please submit a written vacate form at least two weeks prior to vacating.
Upon receipt of your vacate notice, you will be sent check-out instructions.
- The contract year is from July 1, 2007 through June 30, 2008 (or the remainder of the year
through June 30, 2008 should check-in take place after July 1). Residents may only be released
from the contract for one of the reasons listed in the contract. Graduate Village residents
agree to pay rent through June 30, 2008 when they sign the rental contract.
- If your contract year was not fulfilled, you will be charged $9 per day for the
remainder of the contract year.
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- At least two days before vacating, you must contact the Custodial Coordinator at (541) 346-4297 and
schedule a check-out appointment. Checkouts are conducted Monday through Friday between the hours
of 7:30 a.m. and 3:00 p.m.
- The Custodial Coordinator will meet you at your home. If you are unable to meet your scheduled
appointment, please contact the Custodial Coordinator at least two hours in advance to reschedule
another check-out appointment.
- You may be assessed charges for cleaning, damage, lost property, or any unauthorized alterations.
This will be assessed to your university account.
- In addition to signing the "Unit Condition Form" when vacating, residents must return their
building, apartment, and mailbox keys in their possession. If the keys for your residence are
not returned at the time of the check out, a lock change fee of $40 will be assessed to your
student account. The mailbox lock change fee is $25.
- Vacating residents are responsible for notifying Eugene Water and Electric Board (EWEB) at
(541) 484-6016 to disconnect service. You must contact Telecom at (541) 346-1023 and Comcast cable
company at (541) 221-8715 to disconnect telephone and cable television service as well.
- The area office does not forward mail. It is important that you file a "Change of Address Form"
with the US Postal Service. These forms are available at your local Post Office or the main
Housing Office located in the Walton Complex near the corner of 15th Avenue and Agate Street.
- For routine maintenance and repairs, call (541) 346-8584. You will need to provide the date,
your complete address, the area where repair or service is needed, and a description of the problem.
- For emergency repairs (those involving the immediate danger to people or property) call
(541) 346-5263 on weekdays from 8 a.m. to 5 p.m. On evenings or weekends page (541) 341-4211.
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- Clean all troughs, woodwork, and windows, including your blinds.
- Wipe down walls, baseboards, doors, and frames (spills, crayons, mold, etc. should be removed).
- Sweep, vacuum, and/or mop all floors. Do not wax.
- Clean kitchen cupboards, counter tops, and sink.
- Wipe clean all university appliances.
- Clean all parts of the stove: oven, burners, drip pans, under drip pans, dials, under dials, racks, and drawer.
- Clean all parts of the refrigerator, including inner and outer surfaces, and rubber seals. Leave unit turned on and plugged in.
- Wipe down the walls behind appliances and the floor underneath the stove and refrigerator.
- Wash and clean all fan covers and light covers.
- Bathroom: clean the shower and/or tub, toilet, sink, fixtures, medicine cabinet, and floor.
- Wipe down all closets and shelves.
- Entrances: clean outside of doors and screens.
- Sweep concrete areas, stairs, and porches.
- Storage areas: sweep and clean.
- Remove trash and belongings.
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- Personal property remaining in your apartment will be stored for fifteen days only.
After the fifteen-day holding period, all personal property remaining will be recycled.
Storage and handling charges will be assessed on claimed items.
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